Church Administrative Executive

Job Summary

The Church Administrative Executive, reports to the Senior Pastor, and provides essential administrative support to ensure the smooth operation of the church office in ARPC@Tengah.

Key Responsibilities

1. Office Administration

• Manage the daily operations of the church office, including correspondence and record-keeping.

• Handle phone calls, emails, and inquiries from church members and visitors.

• Maintain church membership records and ministry databases.

• Coordinate facility bookings for church events and activities with the Facilities Manager

• Maintain the stationary / office supplies inventory and liaise with the procurement person to replenish

when required

• Maintain the Lost and Found station

• Receive and re-route parcels and letters to respective staff

2. Bulletin Preparation (Mandarin Ministry)

• Compile and design the weekly church bulletin, ensuring accuracy and clarity.

• Gather announcements, sermon outlines, prayer requests, and ministry updates.

• Format and proofread content before printing or digital distribution.

• Coordinate with ministry leaders to ensure all relevant information is included.

• Oversee bulletin printing and distribution before worship services.

3. Servant of the Month (SOM) Coordination

• Prepare and update SOMers’ Manual

• Coordinate with DG leaders for their SOM monthly deployment

• Orientate and brief SOMers each week prior to deployment

4. Newcomers’ Liaison

• Update the Newcomers’ response database and work closely with the pastoral team to receive, orientate

and follow-up with newcomers

Qualifications & Skills

• Strong organizational and administrative skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace Apps, and graphic design

software (Canva or Adobe Photoshop is a plus).

• Excellent written and verbal communication skills.

• Ability to handle confidential information with integrity.

• Experience in church administration or as a personal assistant is preferred.

Work Schedule

• 5.5 days with Monday off

• Work ½ day on Saturday and full-day on Sundays

How to Apply

Interested applicants may send their resume and a cover letter to [email protected]